Automated actuals
Collect fuel, handling, catering, and vendor charges.
Match invoices and card transactions to the right mission with discrepancies routed for review.
Finance
Close every trip with the margin intact.
Turn mission activity into validated financial records, reconcile actuals, and understand performance without waiting for month-end.
Discuss financeWhich completed trips are ready to invoice?
Wilco
Separate completed trips with agreed terms and matched costs from trips still awaiting vendor charges or clarification. Finance gets an invoice-ready queue alongside exceptions—not a silent write to the ledger.
Would you like me to prepare the billing queue and draft follow-ups for the missing charges?
Leon
QuickBooks
OutlookTrip-level margin
See quoted, planned, and actual performance together.
Normalize operational and financial data so leadership gets a trusted view of contribution by trip, tail, and customer.
Continuous reconciliation
Keep the ledger aligned as operations happen.
Agents prepare entries, attach source records, and keep humans in control of approvals.
FROM QUOTED TO COLLECTEDA completed flight is not
A completed flight is not
a reconciled financial record.
Keep quoted revenue, planned costs, actual charges, invoicing and collection distinct. A contribution estimate should never be presented as net profit or as a fully closed trip.
Quoted
Preserve the accepted terms and identify changes that affect revenue or positioning.
Flown
Match operational actuals to fuel, handling, crew, vendor charges and the defined aircraft cost allowance.
Invoiced
Prepare billing with supporting records. Route missing charges, duplicates and disputed items for review.
Reconciled
Track payment and unresolved exceptions separately. Preserve the rationale for adjustments and approvals.
Start with one operational bottleneck
Transform finance.
Start with the work that matters to your team. Let’s discuss the applications, permissions, and handoffs behind it.
Book a working session